We are seeking a proactive and hard-working Executive Assistant to provide exceptional, all-round support to our Co-Founder & COO , Arian Kalantari.
This is an exciting opportunity to work alongside a busy Co-Founder, as well as a dynamic senior team that operates at a fast-pace and faces unique challenges on a daily basis. You will be responsible for ensuring that the life of the Co-Founder runs smoothly and will play an integral part in his work life.
Your day-to-day responsibilities will include a wide range of tasks from diary management and optimisation, to building strong client and employee relationships, alongside strategically balancing all the demands on the Co-Founder to create a seamless and efficient environment.
This role is the perfect opportunity for someone who is business-minded and committed to take an exciting step into a demanding and extremely rewarding position.
We are looking for an experienced EA who is exceptionally organised, trustworthy, a great communicator and prides themselves on their attention to detail. The successful candidate must have 5+ years’ experience as a PA or EA.
What will you be doing?
Act as the main point of contact for all matters relating to the Co-Founder
Communicate professionally and efficiently both internally and externally, reacting quickly to last-minute changes and communicating to all involved in a timely manner
Diary management and organisation including both business and personal matters, creating a controlled and manageable schedule
Inbox management and email prioritisation
Work alongside the CEO, Solly Solomou and his EA to co-ordinate schedules and deal with scheduling conflicts
Prepare and summarise key information and any necessary documents prior to meetings in order to fully prepare Co-Founder in advance of all commitments
Provide both comprehensive and ad-hoc support to improve general organisation
Assist with a variety of personal duties as requested, including but not limited to managing properties and vehicles, syncing diaries and arranging travel
Responding to meeting requests and re-directing them when appropriate
To intercept incoming calls, mail and visitors determining their priority and re-directing them when appropriate
Establish and maintain an efficient and confidential filing and retrieval system for all documents relevant to the Co-Founder
Set meeting agendas and take minutes/create action points where required
Conducting research as requested and producing information in a concise and timely manner
Delegate and coordinate projects and tasks to colleagues as requested
Maintain a strong and clear line of communication with all key internal teams
Establish relationships and build rapport with important external stakeholders
Arrange all travel itineraries as required and ensure all necessary documents are provided to the Co-Founder in good time. Including but not limited to booking travel, accommodations and reservations
Liaise with finance to process all expense claims
Assist with maintaining projects, assigning work and follow-up on progression/results
Experience and understanding of the media landscape, ideally within a digital or publishing industry
5+ years’ experience providing PA or EA support at C suite executive level
Experience of working in a commercial environment
Highly organised, trustworthy and driven, with a desire to always find a solution
Ability to hit the ground running with sometimes minimal direction
Ensure that all information is kept highly confidential
Extremely hard-working and committed, who poses a calm and professional manner
Confident to exercise judgement
Ability to understand business needs, adaptable and flexible in approach
Diplomatic and assertive. Well organised and highly structured, with good prioritisation skills
Willing to hustle and negotiate when required
A positive demeanour and good sense of humour
Confident in developing relationships at all levels with different personalities
Excellent attention to detail in dealing with all matters
A flexible and adaptable approach to work and the ability to navigate through ambiguity, this role will include weekly travel to Manchester with an overnight stay
is an equal opportunities employer. We are determined to create a diverse group at all levels of our company and we welcome all members of the community to apply for openings with us.
Candidates moving to the next step of the recruitment process will be contacted.
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